OSHA & HIPAA Training Requirements 2009

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DENTAL HIPAA: NEW HITECH LAW

2010-02-14T09:41:00.001-08:00

Have you heard of the new HI TECH LAW? If you are a dental office, you will! Effective February 20, 2010 you will be required to have new

written laws in place that govern the way you handle Private Health Information(PHI), especially when using computers. If it sounds like a lot of work, it is… But read on for the simplest solutions to getting this bugger in place!...

What’s it all about?...

The healthcare industry is in the midst of a sweeping change. Internet information sharing has made Private Health Information (PHI) vulnerable to many indiscretions. From disgruntled employees stealing patient info and maliciously posting it on the internet, to hackers stealing insurance ID information and misusing social security numbers, the breaches are serious and astounding. The federal government has established immediate protective action for the way health records are managed. The Health Information Technology for Economic and Clinical Health Act (HITECH or “The Act”), of 2009 (ARRA), encourage the use of health information technology by endorsing several incentives. Electronic health records (EHR) systems among health care providers has increased but, this diminishes privacy and security regulations under (HIPAA).

Now this electronic health information sharing will be subject to much stricter guidelines. Penalties for HIPAA violations range from $100 to $50,000 per incident for businesses in non-compliance. And civil penalties (placed upon employee breaches) will be strict and hefty as well. Yes employers as well as employees have to be very aware and careful with PHI!

How can you get your Risk Management / HI TECH Law requirements in place properly and effectively? Well it can be crazy. Especially because this new law has many written components it can take several days to research, format and get into place. I’ve researched and developed HIPAA & OSHA training materials for years. And I love this one, because it is so user friendly: Dental Enhancement’s Risk Management made Easy™ packet is a 15 page downloadable PDF that is organized, easy to understand and even easier to fill-out to make it customized to your dental office. DentalEnhancements.com has a comprehensive and convenient packet with a fill-in-the-blanks format that will have you breathing a sign of relief.

Other important factors are price and who will implement this new protocol in your dental office. Some websites are charging upwards of $400 for this info: YIKES! The packet does take some time to research and write, make sure you choose one for under $100, anything more is highway robbery! As for who implements it in your office? Your Office Manager or the most “hi-tech savvy” employee will be your best bet.

HI TECH Law, its here for dental offices to embrace. Don’t delay, it’s the law….and it’s not too overwhelming, if you make the right choice. Make sure your HI TECH Law is comprehensive and user friendly!

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Does anyone like doing OSHA in Dental Offices?

2010-01-12T19:19:00.001-08:00

I do! No really I do! I’ve been a coach for Dental OSHA and Dental HIPAA for several years now and it always amazes me how so many dental offices have had terrible such training in the past. OK, I’ll admit its boring complicated and seems that so much crazy paper works needs to be done to support proper OSHA compliance. But if you hook-up with the right support….your Dental OSHA Training and Dental HIPAA Training will be a breeze!

I guess I have a pretty good understanding about how much time the average dental professional can put into their OSHA duties. The answer: Not much! Considering all of the other duties the average dental assistant, dental hygienist, office manager or receptionist has to do while at the office. Between patients care, ordering supplies, cleaning and sterilization….that puts you at about 5:10pm! Time to go!

No worries! I teach with these really cool OSHA made EASY™ products. The best thing about them is that most everything is completed for you. You will learn about OSHA, HIPAA and any new laws on live web-enabled learning sessions. You can either call in and watch your computer, or if you have sound at your computer terminal, we can use a special email / voice program. You watch and ask us questions, and trainier review your completely completed materials! (Oh, when you order OSHA made Easy™ products they are custom-made and then send them to you well in advance of your training date. You get your Dental OSHA Manual, HIPAA Dental Manual, training support materials and all employee forms…..in organized packets….ready to sign).

These OSHA made EASY™ Products are the best thing since they flavored floss! You can check out all the products and training options at DentalEnhancements.com. Super cool! And the easiest way to get your OSHA and HIPAA training completed without a lot of added work. Check it out!

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Dental Office OSHA Employee Annual Training / Requirements

2010-01-12T18:55:00.001-08:00

Every state requires OSHA Employee Training within the dental office setting. Each year dental teams are required to partake in a current OSHA / HIPAA Annual Employee Training to ensure their team measures up to what the law dictates. Finding the best training course can make you crazy! There are training DVDs, workbooks, trainers that come to you. It takes valuable time away from patient care and usually an hour or two of boring laws about MSDS Sheets, OSHA Manuals, Bio Hazard Labels, Hazard Communication Plans, Exposure Control Plans, Bio Medical Waste Plans, Sterilization Practices and Safety Laws that cross-over into the mega boring and sublime!

OSHA requirements do not stop there. It’s not enough that your dental team is OSHA compliant, your Dental Facility has to be in safe OSHA compliance too. That means up to 72 different safety precautions that have to be properly in place and up-to-snuff in your day-to-day dental work environment.

What’s more, there is Federal OSHA Law and State OSHA Law to consider respectively.

Federal Dental OSHA Law governs these states: Montana, Colorado, North Dakota, South Dakota, Nebraska, Kansas, Oklahoma, Texas, Louisiana, Arkansas, Missouri, Wisconsin, Illinois, Mississippi, Alabama, Georgia, Florida, Ohio, Pennsylvania, New York, Maine, New Hampshire, Rhode Island, New Jersey, Delaware, Marilyn. If you live and practice in these states, you only need to follow Federal OSHA Standards.

If you however, live in these states you’ll have additional State OSHA Laws to abide by: Alaska, Arizona, California, Connecticut, Hawaii, Indiana, Iowa, Kentucky, Maryland, Michigan, Minnesota, Nevada, New Mexico, North Carolina, Oregon, Puerto Rico, South Carolina, Tennessee, Utah, Vermont, Virgin Islands, Virginia, Washington or Wyoming.

Keep in mind that Illinois, New Jersey and New York have State OSHA laws for State employees only.

Ugggh! It’s complicated and maddening! Who has time to learn and implement all of this stuff? If you want a supportive expert in your OSHA Requirements corner contact DentalEnhancements.com Their team of OSHA and HIPAA Experts have all worked in dental offices as hygienist, dental assistants and office managers which means they understand your needs. Dental Enhancements provides the most comprehensive, easy-to-understand OSHA and HIPAA training and they don’t leave you after your purchase. Whether you buy one item or a complete OSHA & HIPAA package, every Dental Enhancements purchase comes with a full-years access to their OSHA and HIPAA experts for guidance and coaching. Better yet, if you ever do get and inspection by OSHA or The Health Department, they will come to you rescue! You simply call them at 941.587.2864 and they step in as your liaison and office key contact to rectify any safety or compliance deficiencies.

That’s pretty cool. OSHA trainers that stick around….all year long! And renewing with Dental Enhancements has it’s benefits too. They have a loyalty program that keeps your costs down if you keep coming back for more or refer friends. Check them out. Dental Enhancements, OHSA chick with a passion for keeping you safe and informed!

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DENTAL OSHA & HIPAA GETS EASIER in 2010

2010-01-10T21:58:00.001-08:00

It’s difficult to keep up with all the duties associated with OSHA & HIPAA Compliance in dental offices: New laws, employee training, adhere to compliance, implement written policies, establish new systems to support new laws, measure the results, report on the standards and make sure your dental facility is in compliance…Ugggh!

At DentalEnhancements.com, we hear from dental offices everyday. Most are unsure if they are in compliance or not. With a few quick questions, (which are conveniently listed on our website) we can determine how OSHA compliant…or lack-there-of, your office might be!

The most common mistake dental offices make is trying to do all the work themselves. There is just too much to know and do! And “taking a stab at it” then “hoping for the best” is not a viable answer when it comes to Federal Mandates and Required Compliance! Misunderstanding the law is a big area that backfires as well. It can be overwhelming.

So we formulated a great solution. OSHA made EASY™ products. You can get a complete-package or just a few support products to make your OSHA obligations easier. The best thing about OSHA made EASY™ products is that they all come with a full year of access to our OSHA EXPERTS ON CALL. Experts that help you complete all of your OSHA obligations with web and phone coached sessions.

Wouldn’t it be nice to put the OSHA & HIPAA monster to rest in your practice? Take a peak at the OSHA made EASY™ products on DentalEnhancements.com. If you have questions, are concerned about total compliance or want to free up your time to focus on patient care, this is an ideal solution.

This year make a resolution to be completely compliant with less time and worry. 2010---OSHA & HIPAA Compliance just got easier!

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OSHA & HIPAA Dental Training Requirements 2009

2009-10-27T13:28:00.001-07:00

Have you completed your OSHA requirements lately? Most of you are aware of OSHA and HIPAA laws and how they related to protecting employees and patients respectively but, did you know that these laws change? Yes, they grow and "morph" with the changing world circumstances! A few years back the feds required we include National Disaster & Homeland Security Alerts in your OSHA mix. What's your plan? Would you even know how to start or what to include? It's all so overwhelming and confusing!

And what about the new HIPAA law due in place as of May 2009--- The Red Flag Law, introduced to prevent identity fraud from infiltrating into the dental office. You are now required to have a written plan regarding how you identify, handle and report fraudulent or suspected fraudulent IDs.

If after reading this you are about to put up your White Flag and surrender, WAIT, that won't get you in compliance, but this will: DentalEnhancements.com is one of the most affordable, reliable, comprehensive and easy OSHA & HIPAA training companies out there. You can buy small updates or complete OSHA & HIPAA packages from them. And the best part, once you buy ANY product from them, their coaches are available for one full year to answer questions and use as a resource if you have questions or worse yet, if you do get an inspection! They're know as the OSHA Tooth Fairy's in the industry! While you won't find a dollar under your pillow, you will be able to sleep soundly on your pillow knowing DentalEnhancements.com has your back.

About those new laws? DentalEnhancements has an OSHA Store on their web page, its pretty easy to navigate . Get to know what is required, Decide what YOU need, go shopping! If your still in a quandary while in their store, simply call or email them ( info@dentalenhancements.com or 941-587-2864) . They get back to you really fast and try to under-sell you with options rather over-sell you! It's Pretty refreshing to know they're on your side.

What about the rest of your OSHA & HIPPAA requirements? Are yours completely in order? Or can you blow dust off your OSHA Manual from the 1980s? DentalEnhancements.com has it all and customizes their products for you. They even organize ALL required forms for your employees, neatly arranged in packets, with their names on them! They have really easy strategies for getting and staying compliant, so you spend your time on patient care not shuffling papers. The best perk, with every team training DVD, you also get a 72-point Facility Credentialing report. A trainer will call your office and do a telephone consult to review the safety of your facility. Right after they fax or email you the report! And It doesn't stop there because, they will help you get every point on your report into compliance with their free year-long coaching service.

DentalEnhancements.com is the best choice for OSHA & HIPAA made EASY! Check them out!

For more on OSHA and HIPPA, contact:

www.dentalenhancements.com

941-587-2864

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Dental Offices / Dentistry & The Red Flag Rules / HIPAA

2009-10-27T13:27:00.001-07:00

Red Flag Rules. Have you heard of the new HIPAA requirements? (Yes, dental offices are included too!). Do you have yours in place? If not… never fear. We’ll explain what’s required and how to you can get yours in place quickly and easily. Read on.

The federal government has taken a closer look and a more pro-active stance to protect fraud within the healthcare arena by mandating a new law (Red Flag Rules)! Aside from being responsible to protect Patient Health Information, (HIPAA) now healthcare & dental offices, will be required to safeguard against Identity Theft. This will apply to suspected stolen credit cards, checks and insurance IDs in an effort to obtain healthcare services, goods or insurance reimbursements.

What does this mean? In short, that your office needs to have a written Identity Theft Prevention Program in place that will clearly define how your team will react in the event that a bogus credit card or check gets presented for dental payment (services or homecare goods). Other Identity Theft may present itself in the form of Insurance IDs in an effort to obtain dental care or reimbursement of claim money.

The Red Flag Rules are ingeniously designed to help protect: the victim of the missing credit cards, the credit card institutions, insurance companies but most importantly YOU! By planning detection and prevention of bogus payments, you’ll prevent big dollar losses within your business!

Let’s say a new patient (or even a patient-of-record) comes to your office and attempts to pay for their dental work with a stolen credit card or a check that seems suspicious. What would you do? Take it anyway? Accept it and worry about it later? What if the work was already complete? What if they just leave and disappear? What if a patient goes as far as to present false insurance information in an effort to obtain discounted work or even accept reimbursements? Sounds strange and far fetched but, its happening more often than you might think. And these new Red Flag Rules will help curb the losses before they hit you! Things that might tip you off: Patient fumbles with spelling and dates pertaining to their identity, patient prefers you verify insurances later, patient presents with no ID, patient has a single check and no other ID.

What’s required? Understanding a 17-page Government Issued Guideline, full of definitions and requirements intended to help you to compile your plan but it’s intense! You’ll have to dissect and decipher the definitions and requirements, write your plan identifying potential fraudulent activity within your dental office, train your team on what to do and implement it when suspicion knocks. If this sounds cumbersome and painful, here’s a simpler more painless solution. Click onto this link: http:// www.dentalenhancements.com/

DentalEnhancements.com has a pre-formatted, no non-sense Red Flag Rule Packet that will reveal strategies to insulate your practice from fraud. Best news, it’s simple to use the entire packet is only $60! Once you receive the packet, simply have a brief team meeting to “fill-in-the-blanks” and voila! Your Red Flag Rule Written Plan is complete and ready to follow.

The Federal Trade Commission had originally issued enforcement of the Red Flag Rules to become effective May1, 2009 but with the magnitude of educating healthcare providers of the rules, the deadline for full enforcement is now extended to November 1, 2009. Don’t delay. Check out www.dentalenhancement.com and get their Red Flag Rules Packet so you’ll be ready for fraudulent Freddy!

To learn more, visit:

www.dentalenahancements.com

941-587-2864

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